Request a Room

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Registrar Office

Office of the Registrar

Request a Room

Fall 2019 add/drop period: September 4-17
 
Requests in 25Live that fall within that time period will be confirmed 24-48 hours in advance. All other requests for fall will be confirmed shortly after the add/drop period ends.  

You can monitor your requests in 25Live through the following:
Events --> Pre-Defined Event Searches --> Pre-Defined Groups --> Events You Have Requested --> Run

  *You can either view by "List" or by "Calendar" - List is good for seeing the state of the request; Calendar helps when there are more than one location assigned to different dates, this view also reflects the times of the event. Make sure that you have adjusted the calendar to reflect the dates that you are needing to see.

 

How to Submit a Room Request

  • Review the Room Assignments Policy
  • Watch the instructional videos located in "How to Use 25Live"
  • Review the Room Descriptions document
  • Log onto 25Live to submit a room request
    • Provide as many details as possible
    • All requests are automatically placed in "Draft (Pending)" status
    • Once approved, Room Assignments will send a formal e-mail confirmation with event details (PDF file)
  • Event space can be requested up to a year in advance
  • Designated academic classroom space will be released for the upcoming semester AFTER the academic courses have had their initial placement
  • NOTE THAT YOUR REFERENCE NUMBER IS NOT A CONFIRMATION

Important Things to Remember

  • IF YOUR EVENT WILL INVOLVE MINORS YOU MUST CONTACT ROB WILSON AT PUBLIC SAFETY AS SOON AS POSSIBLE
  • DO NOT MOVE FURNITURE IN/OUT OF ROOMS
  • The 25Live system does not allow for the double-booking of space
  • Room Assignments is not responsible for the technology or furniture in rooms
  • Fees may be assessed by Media Services, Public Safety, and Facilities based on the nature of the event and number of participants
  • TC expects that events will utilize all space that has been requested and confirmed -- event organizers must notify Room Assignments of any cancellations or time adjustments so that space does not sit empty

Types of Events

  • INTERNAL events are hosted by TC primarily for faculty, staff, and students
  • CO-SPONSORED events are hosted by a TC department, program, or office in conjunction with an affiliated outside organization or group

Training Sessions

  • Please contact Room Assignments for 25Live training sessions
  • Contact Rooms Assignments regarding any issues or questions with the room request process

Doctoral Candidates

  • Doctoral candidates are expected to submit their own room requests for dissertation defenses (not department staff)
  • Enter "Dissertation Defense -- Last_Name, First_Name" for the Event Name

Links

Notes

  • Macy Computer Labs: Confirmed by CIS via 25Live
  • Grace Dodge Dining Hall: Confirmed by Campus Services via 25Live
  • Russell Courtyard (Lower): Confirmed by Public Safety (contact directly)
  • Milbank Chapel and Cowin Auditorium: Media Services fees will be charged

TC Services

  • Assistive Technology: OASID
  • Request Grand Piano: Contact the Music Program

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