Fingerprinting

Fingerprinting


We're here to support you in meeting two security clearance requirements with two separate agencies:

Agency

Requirement

For Whom

Deadline

New York City Department of Education

Fingerprinting

All student teachers in NYC DOE schools

Prior to the student teaching experience

New York State Education Department

Fingerprinting

All candidates for initial certification in New York State

Prior to certification


Getting fingerprinted with one agency does not result in an automatic transfer of those prints to the other agency. You are responsible for ensuring that your fingerprints are on file with the NYC DOE prior to your student teaching placement, and you are responsible for ensuring that your fingerprints are on file with the New York State Education Department prior to your application for certification. Fingerprinting Pathways 1 & 2 (below) offer two different ways to ensure that your fingerprints end up on file with both agencies.  Pathway 1, which is recommended for most students, gets your fingerprints on file with the city first and then transfers them to the state.  Pathway 2, which is used rarely, gets your fingerprints on file with the state first and then transfers them to the city.  You only need to follow one pathway in order to successfully meet your student teaching and certification fingerprinting requirements. 

Fingerprinting Pathway 1: Starting with the New York City Department of Education

RECOMMENDED FOR MOST TC STUDENTS

Pros: Fastest way to get your prints on file with the city so that you can begin student teaching.

Cons: Only one fingerprinting location (65 Court Street, in Brooklyn)  

Cost: $135 (Fingerprinting at NYC DOE + free OSPRA 104 transfer to the state)

Step 1

Come to the Office of Teacher Education in 411 Zankel and complete a NYC DOE PETS Nomination Request Form OR email the form, without your SSN, to ote@tc.edu.  If you choose to email the form without your SSN, call 212-678-3466 during business hours to share your SSN over the phone so that we can add it to your form.   In addition, pick up or print out an OSPRA 104 form. 

Step 2

A member of our staff will enter your information into the NYC DOE Personnel Eligibility Tracking System (PETS) and send you a brief email letting you know that you have been entered. 

Step 3

Within 48 hours, you will receive an email from the NYC DOE confirming that you have been nominated for a position (student teaching) within the DOE.  Follow the instructions in this email to access the Applicant Gateway and complete all required forms.  Print the Fingerprint Nomination Form.  In addition, complete your OSPRA 104 form.   In Section 2, check the second box: “I am remaining in the employ of the NYCBOE and I am seeking clearance for certification.”

Step 4

Within 10 days of receiving the above email and completing all Applicant Gateway instructions, bring the Fingerprint Nomination Form, your completed OSPRA 104 form, and a valid government-issued photo ID (US Passport, State driver's license, etc.) to get fingerprinted and submit your OSPRA 104 form at:

 

HR Connect Walk-In Center

Division of Human Resources

65 Court Street, Room 102 (between Livingston & Joralemon Streets)

Brooklyn, N.Y. 11201

(718) 935-4000

 

Be sure to emphasize that you are a student teacher during your visit.  Please note that the submission of your OSPRA 104 form initiates a city to state transfer of your prints. 

Step 5

After at least 24 hours have passed, log into your Applicant Gateway account to check on the status of your fingerprints.  When your Nomination Status shows that all requirements are complete, take a screenshot of this page, including your name in the upper right-hand corner, and send it to ote@tc.edu.  If you have met all requirements to begin student teaching, an OTE staff member should send you an OTE Clearance Letter within 2 business days.

Step 6

After at least a week has passed, log into your New York State Education Department TEACH account (or create an account), at http://www.highered.nysed.gov/tcert/teach/, to see if your fingerprints have been transferred to the state.

  • Click on “Account Information”
  • Click on “Fingerprinting”
  • Press “Go”
  • Under “Fingerprint Information,” it should say, “Fingerprints received from NYC.”

If this statement is present, your fingerprints have been transferred from New York City to New York State, and you have now met the fingerprinting requirement for New York State Certification.  If this statement is not present, check back again after a week. 

Fingerprinting Pathway 2: Starting with the New York State Education Department

THIS PATHWAY IS RARELY USED, BUT IT IS AN OPTION FOR TC STUDENTS

Pros: Can get fingerprinted at a variety of locations across New York State.

Cons: It may be several weeks before your fingerprints are on file with New York City for student teaching, and you will have to make a trip to Court Street to have your OSPRA 103 form processed.

Cost: $100.25 (state fingerprinting through Identigo + $20 OSPRA 103 transfer to NYC)

Step 1

Make an appointment to get fingerprinted at one of the many locations across New York State via http://www.identogo.com/FP/NewYork.aspx, or call (877) 472-6915. Your  ORI Code is 14ZGQT

Step 2 

Get fingerprinted at the time and location you have chosen.

Step 3

After 1-7 days have passed, confirm that your prints are on file with the state.  To do so, create or log into your New York State TEACH account:

  • Click “Teach Online Services”
  • Click the “Home” button
  • Under “Inquiry Links, click on “Account Information”
  • Under “Select Information You Want to View, select “Fingerprinting”
  • Press “Go”
  • Above “Fingerprint Information,” it should say “Your DCJS and FBI results have been received.”   If so, you have met the fingerprinting requirement for New York State certification. However, you have not yet met the fingerprinting requirement for student teaching with the New York City Department of Education.  Follow the steps below to complete the process.

Step 4

Come to the Office of Teacher Education in 411 Zankel and complete a NYC DOE PETS Nomination Request Form OR email the form, without your SSN, to ote@tc.edu.  If you choose to email the form without your SSN, call 212-678-3466 during business hours to share your SSN over the phone so that we can add it to your form.  In addition, pick up or print out an OSPRA 103 form.

Step 5

A member of our staff will enter your information into the NYC DOE Personnel Eligibility Tracking System (PETS) and send you a brief email letting you know that you have been entered. 

Step 6

Within 48 hours, you will receive an email from the NYC DOE confirming that you have been nominated for a position (student teaching) within the DOE.    Follow the instructions in this email to activate your Applicant Gateway account and complete all the required forms listed in the Applicant Gateway. Then bring your US passport or driver’s license, your SS card, your valid college/university ID, and your completed OSPRA 103 form to the NYC DOE HR Connect Walk-In Center at 65 Court Street in Brooklyn. When you arrive, you must identify yourself as a student teacher and show your current school ID in order to process the OSPRA 103 form so that your criminal history record can be transferred from NYSED to NYCDOE.  Be prepared to pay a $20 transfer fee.

Step 7

After at least 24 hours have passed, log into your Applicant Gateway account to check on the status of your fingerprints.  When your Nomination Status shows that all requirements are complete, take a screenshot of this page, including your name in the upper right-hand corner, and send it to ote@tc.edu.  If you have met all requirements to begin student teaching, an OTE staff member should send you an OTE Clearance Letter within 2 business days. 

Fingerprinting Procedures for Students without Social Security Numbers

Students who do not have Social Security numbers must be fingerprinted TWICE:

  • at the New York City Department of Education, in order to begin student teaching
  • at an Identigo location, for New York State certification.  

 

FOR STUDENT TEACHING: Directions for Fingerprinting at the New York City Department of Education for Students without a Social Security Number

  1. Make an appointment with the Office of Personnel Investigations by sending an email to Wanda Morales at wmorale@schools.nyc.gov. (Indicate in the email that you are an student teacher without a Social Security number, seeking security clearance). Ms. Morales will schedule a fingerprint appointment.
  2. When you go to 65 Court Street for your appointment, bring the following four items:  passport, student visa, proof of enrollment in an education program (for example: unofficial transcript, admissions letter, or F-1 that lists Teachers College),  and a college ID card.
  3. Send an image of your NYC DOE fingerprinting receipt to ote@tc.edu, with a reminder that you are a student without a SS number.  If you have met all requirements to begin student teaching, an OTE staff member should send you an OTE Clearance Letter within 2 business days. 

 

FOR CERTIFICATION: Directions for Fingerprinting with the New York State Education Department for Students without a Social Security Number

1) As soon as you arrive at TC, go to http://tinyurl.com/llwj69e to request an ID number. An OTE certification staff member will request an ID number from New York State on your behalf, and he or she will send it to you when the state provides it; this sometimes takes several weeks. 

2) Open a NYSED TEACH account with that number (and use that number to complete certification requirements such as workshops and exams as you move through your degree program). 

3) At the end of your final semester at TC, apply and PAY for the certificate(s) you will seek.  You must apply for certification prior to completing the state's fingerprinting requirement.  

4) After applying for certification, make an appointment to get fingerprinted at one of the many locations across New York State via https://uenroll.identogo.com/, or call (877) 472-6915. Your ORI Code is 14ZGQT. When prompted for your SSN or 9-digit state number, provide your 9-digit state-issued number. 

5) Get fingerprinted at the time and location you have chosen.

6) After 1-7 days have passed, confirm that your prints are on file with the state. Log into your New York State TEACH account at: http://www.highered.nysed.gov/tcert/teach/

  • Click “Teach Online Services”
  • Click the “Home” button
  • Under “Inquiry Links, click on “Account Information”
  • Under “Select Information You Want to View, select “Fingerprinting”
  • Press “Go”
  • Above “Fingerprint Information,” it should say “Your DCJS and FBI results have been received.” If so, you have met the fingerprinting requirement for New York State certification.

Here in the Office of Teacher Education, we understand that the fingerprinting process can be arduous for students without Social Security numbers and we are here to support you.  Please reach out to us at ote@tc.edu if you run into any challenges.

 

 

 

Checking your Fingerprints

Check to see if your fingerprints are on file at the state level:

 

  • Create or log into your New York State Education Department TEACH account at: http://www.highered.nysed.gov/tcert/teach/
  • Click “Teach Online Services”
  • Click the “Home” button
  • Under “Inquiry Links, click on “Account Information”
  • Under “Select Information You Want to View, select “Fingerprinting”
  • Press “Go”
  • Above “Fingerprint Information,” it should say “Your DCJS and FBI results have been received.”

 

This is great news, because it means that you are all set for certification!  However, to begin student teaching in a NYC DOE school, you need to have your prints transferred to the NYC DOE.   Please follow steps 4-7 in “Fingerprinting Pathway 2” in order to do this.

 

Check to see if your fingerprints are on file at the city level:

 

  • Activate or log into your New York City Department of Education Applicant Gateway account at: https://www.nycenet.edu/Offices/DHR/agway/Start/Login.aspx
  • Check your “Nomination Status”; if all components are marked “Complete,” then you have already met the NYC DOE background check requirement. You can send a screenshot of this page to ote@tc.edu as part of your student teaching clearance process.

 

This is great news, because it means that you have met the background check requirement for student teaching!  However, to obtain a New York State teaching certification, you will need to have your prints transferred to the state.  Please follow steps 6-8 in “Fingerprinting Pathway 1” in order to do this.

 

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